Videoconferencing Checklist

To help you organize a video conference use this checklist to gather information and prepare for the session.

Date of conference:

Time of conference:

Purpose:

Far end:

ISDN numbers:

Telephone number:

Near end:

ISDN numbers:

Telephone number:

Technician:

Well in advance:

___	practice using the equipment
___	prepare lesson plan and materials
___	schedule a date and time for the session
___	arrange for remote facilitators, guest speakers, technical support, etc.
___	reserve equipment and room
___	consider how you will arrange the room
___	for more than two sites, schedule a bridge
___	develop a contingency plan in case of technical problems
___	schedule a practice session

One week prior to conference:

___	share your expectations with participants
___	make sure the remote sites have the necessary materials
___	share ISDN numbers and telephone numbers and determine who will place the call
___	establish who to contact if there are problems
___	practice with remote facilitators
___	decide what to wear

Day of conference:

___	arrange room
___	connect with remote sites 5 - 15 minutes prior to the meeting time
___	check audio, video, lighting, auxiliary equipment (document camera, VCR, etc.)
___	preview or set camera presets
___	keep ISDN and telephone numbers accessible during the conference
___	view yourself occasionally
___	check the far end is seeing whomever is speaking or relevant material

Date of conference:
Time of conference:
Purpose:
Far end:
ISDN numbers:
Telephone number:
Near end:
ISDN numbers:
Telephone number:
Technician: